Trusted by landlords in Nairobi, Mombasa & Kisumu. M-Pesa rent matched to the right tenant. SMS rent reminders & receipts, sent for you. Long-term rentals and BnBs in one dashboard. A caretaker app for the work on the ground. Built in Kenya, for Kenyan property owners
Manage every property you own, bila stress.
Long-term rentals, short stays, or both. Rent, bookings, bills and tenants in one reliable place.
What do you manage?
- Active Helpline
- Real-time Updates
All your tenants, organised in one place.
Here at PropMS we keep every tenant's details, lease, unit, and balance in one clean list. Add a new tenant in seconds and always know who has paid and who hasn't.
- Bills are sent automatically via SMS.
- Automated move-in & move-out checklists.
- Real-time occupancy metrics.
Let tenants communicate, pay rent and report issues easily.
SMS, WhatsApp, and USSD built in, so every tenant stays in the loop, smartphone or not.
You get paid. We keep track. No more reconciliation.
Tenants pay through our USSD or WhatsApp number, and every transaction is automatically matched to the right tenant and unit. No manual spreadsheets, no guessing who sent what.
Direct Paybill & Till integration
Rent is paid out to your own M-Pesa Paybill, Till or phone number.
Instant automated SMS receipts
Tenants immediately receive confirmation with remaining balance.
Automated late fee & waiver system
Polite programmatic reminders without uncomfortable personal confrontations.
Plus a caretaker app for the work on the ground.
Your caretaker logs issues, records water and electricity meter readings, and adds prospective tenants, all with a single tap on any basic smartphone.
Offline-first Mode
Works smoothly in basement parking lots and elevators without mobile data.
Sub-meter Utility Billing
Reads each tenant's monthly bill and adds it to the system for tenants to pay.
Questions, answered.
Everything you need to know before you sign up, including what to have ready.
Getting started
What do I need to get set up?
Setup takes about three minutes. It helps to have these ready:
- Your property's name and how many units it has
- Your tenants' names, phone numbers, units, monthly rent and lease start dates (a spreadsheet is fine)
- The M-Pesa Paybill, Till or phone number rent should be paid out to
- Your caretaker's name and phone number (optional)
Don't have something yet? Skip that step and finish it later from your dashboard.
What do I need to sign up?
Just your name, phone number, email address and a password. Creating an account is free and there's nothing to pay today.
Can I import my tenants from a spreadsheet?
Yes. Download our template, add one tenant per row, and upload it. Everyone is added in one go.
Can I finish setting up later?
Yes. Every step can be skipped, and your progress is saved. Your dashboard shows a "Finish setting up" checklist that takes you straight back to whatever is left, on any device.
Rent and tenants
How do tenants pay rent?
By M-Pesa. They dial *789*1800#, choose Pay Bills and confirm the M-Pesa prompt on their phone. Every payment is matched to the right tenant and unit automatically, and they get an SMS receipt.
Do my tenants or guests need a smartphone or internet?
No. They can pay and report issues by dialling *789*1800# on any phone, even a basic kabambe, and they get reminders and receipts by SMS. Those with WhatsApp can use our WhatsApp assistant too.
Does PropMS send rent reminders?
Yes. Tenants get polite SMS reminders before rent is due, and a receipt as soon as they pay.
Where does the money go?
Straight to your own M-Pesa Paybill, Till or phone number. You choose it during setup, or later in Settings → Payment Integration, and can change it any time.
Can my caretaker or property manager use PropMS?
Yes. Invite them with their name and phone number and they get their own portal at caretaker.propertyms.org. They sign in with their phone number and a PIN, and only see the properties you assign to them.
Pricing and account
How much does PropMS cost?
There's no charge to sign up or set up. After that:
- Standard, up to 30 units: KES 7,000 a month
- Growing, 31 to 50 units: KES 12,000 a month
- More than 50 units: we'll put together a custom quote
Plans are billed at the end of each month (on the 28th) via M-Pesa, and setup help is included.
Can I cancel?
Yes, any time. Email info@propertyms.org and we'll take care of it.
Is my data safe?
Your data is only used to run PropMS for you. We never sell it, and caretakers and property managers only see the properties you assign to them. Our Privacy Policy explains exactly what we collect and why.
No credit card required • Setup in 15 minutes
Ready to manage your rentals bila stress?
Join thousands of Kenyan property owners who spend less time chasing rent and more time growing their portfolio.
Rated 4.9/5 by 350+ Nairobi landlords on Google Reviews