Trusted by landlords in Nairobi, Mombasa & Kisumu. M-Pesa rent matched to the right tenant. SMS rent reminders & receipts, sent for you. Long-term rentals and BnBs in one dashboard. A caretaker app for the work on the ground. Built in Kenya, for Kenyan property owners
Manage every property you own, bila stress.
Long-term rentals, short stays, or both. Rent, bookings, bills and tenants in one reliable place.
What do you manage?
- Active Helpline
- Real-time Updates
Switch between rentals and BnB in one click.
Long-term rentals and short stays live in one account. Flip between the Rental and BnB workspaces from the top bar, and each opens its own dashboard, built for how that business runs.
One login for both workspaces, with no second account to manage
Tenants, leases and rent on one side; guests, bookings and unit bills on the other
Your team, payout details and settings stay the same whichever side you're on
Tenants and guests, always in the loop.
The same USSD, SMS and WhatsApp channels work for long-term tenants and short-stay guests, smartphone or not.
One payout setup for rent and bookings.
Connect where you want to be paid once. Rent from tenants and booking payments from guests are forwarded there automatically, whichever workspace they come from.
Receive funds on your M-Pesa Paybill, Till or phone number
Rent and booking payments land in the same account, with no separate setup for BnB
Set it up in Settings → Payment Integration and change it any time
Caretakers and property managers stay in the loop.
Your caretakers on rentals and property managers on BnBs get their own portal on their phone, with access to only the properties you assign them.
Caretaker portal for rentals
Add tenants, record payments, log issues and follow up on overdue rent from the building.
Property manager portal for BnB
See today's check-ins and check-outs, add guests and handle issues between stays.
You decide who sees what
Assign each person to specific properties. They sign in with their phone number and PIN.
Good morning, Peter 👋
Here's what needs your attention today.
OVERVIEW & FOLLOW-UPS
ACTIVE TENANTS
17
Occupied units
VACANT UNITS
3
Available
OVERDUE PAYMENTS
4
Action needed
OPEN ISSUES
0
All clear ✓
QUICK ACTIONS
Good morning, Amina 👋
Here's what needs your attention today.
OVERVIEW & FOLLOW-UPS
VACANT UNITS
1
Available
CHECK-INS TODAY
2
Expected today
CHECK-OUTS TODAY
1
Departing today
OPEN ISSUES
1
Needs attention
QUICK ACTIONS
Questions, answered.
Everything you need to know before you sign up, including what to have ready.
Getting started
What do I need to get set up?
Setup takes about four minutes. It helps to have these ready:
- Each property's name and how many units it has, and whether it's a long-term rental or a short stay
- For your rentals: your tenants' names, phone numbers, units, monthly rent and lease start dates (a spreadsheet is fine)
- For your BnBs: a list of your units, whether each is owned or rented, and their monthly bills
- The M-Pesa Paybill, Till or phone number payments should go to
- Your caretaker's or property manager's name and phone number (optional)
Don't have something yet? Skip that step and finish it later from your dashboard.
What do I need to sign up?
Just your name, phone number, email address and a password. Creating an account is free and there's nothing to pay today.
Do I need two accounts for my rentals and my BnB?
No. One account covers both. Switch between the Rental and BnB workspaces from the top bar, and each has its own dashboard built for how that business runs.
Can I finish setting up later?
Yes. Every step can be skipped, and your progress is saved. Your dashboard shows a "Finish setting up" checklist that takes you straight back to whatever is left, on any device.
Payments and tenants
Do rent and booking payments go to the same place?
Yes. Set up where you want to be paid once, and rent from tenants and booking payments from guests are both paid out there.
Do my tenants or guests need a smartphone or internet?
No. They can pay and report issues by dialling *789*1800# on any phone, even a basic kabambe, and they get reminders and receipts by SMS. Those with WhatsApp can use our WhatsApp assistant too.
Can my caretaker or property manager use PropMS?
Yes. Invite them with their name and phone number and they get their own portal at caretaker.propertyms.org. They sign in with their phone number and a PIN, and only see the properties you assign to them.
Pricing and account
How much does PropMS cost?
There's no charge to sign up or set up. After that:
- Standard, up to 30 units: KES 7,000 a month
- Growing, 31 to 50 units: KES 12,000 a month
- More than 50 units: we'll put together a custom quote
Plans are billed at the end of each month (on the 28th) via M-Pesa, and setup help is included.
Can I cancel?
Yes, any time. Email info@propertyms.org and we'll take care of it.
Is my data safe?
Your data is only used to run PropMS for you. We never sell it, and caretakers and property managers only see the properties you assign to them. Our Privacy Policy explains exactly what we collect and why.
Rentals, BnBs or both, bila stress.
Join thousands of Kenyan property owners and hosts who save 15+ hours every month on management and reconciliation.
Rated 4.9/5 by 350+ Kenyan property owners